The Notary Approval Process for Translations

What Is Notary Approval?

Notary approval is the step in which a notary formally certifies that a translation was produced by a translator who is sworn before them. The notary does not re-check the wording; instead, they confirm the identity and authority of the sworn translator, giving the document an additional layer of official standing that courts, ministries and many other institutions rely on.

When Is It Required?

Whether notary approval is needed depends entirely on the institution that will receive your document. As a general guide, it is commonly required for court and litigation files, powers of attorney, company and trade-registry documents, and any document destined for use abroad before an apostille. Many routine submissions, by contrast, accept sworn certification alone. Tell us where your document is going and we will confirm exactly what is required — so you neither underprepare nor pay for a step you do not need.

How We Handle It for You

Because our sworn translators are already registered with their notaries, we manage the entire approval step on your behalf. You upload your document, we translate and independently review it, and we present it to the appropriate notary for confirmation — then deliver the finished file to you digitally, with wet-ink originals couriered where the receiving authority requires the physical copy. The notary’s fee is itemized transparently in your quote, with no surprises.

Approval, Notarization and Apostille

These terms are closely related. Notary approval and notarization describe the notary’s confirmation of the sworn translator’s signature; an apostille is a further step that validates a document for international use. For a fuller walkthrough of the end-to-end process, see our notarization process guide.

Get Started

Upload your document for an instant, binding quote. We will confirm whether notary approval is advisable for your procedure, what it costs, and exactly when your certified, notary-approved translation will be ready.